A payment schedule will be given to each team member with the specific totals due. The payment schedule is 50% due 90 days out, an additional 25% due 60 days out, remaining balance due 30 days out. Personal fundraising for the trip should begin immediately after registration.
What’s keeping YOU from going on a short-term trip to the nations to share the gospel? If the answer is money, please don’t let that stop you from signing up for a trip! With a little intentionality and hard work, we have seen people raise the support they needed. The TBC Team wants to help you!
There are many ways to raise money for your trip.
Here’s some ideas to get you started…
1. Support Letters or Emails to Friends and Family
One of the most proven and effective ways to raise money for your trip is through sending support letters or emails. Thoughtfully explain the purpose of your trip and your passion to share the gospel with the nations. Inform your friends and family of the financial needs and budget of the trip and if you’re willing, list some ways you can work to earn the money towards the trip (ideas listed below). Please see all the details you should include in your letter. One of the great things about the first steps of your mission effort is trusting in God to provide the funds. You might have to take a few steps of faith in the process. This involves making personal sacrifices as well as raising funds necessary to go. Each team member will be responsible for developing his or her own support team. The support team consists of both prayer supporters and financial contributors. The goal is to develop a team—not just to raise funds.
Once a team member has registered for a trip, paid the deposit, and submitted his or her application, he or she should begin building a support team.
Prayer support is the most important need each team member has—both before and during the trip. Each person needs to enlist 3-10 people to pray for the team, the team member, the area the team is traveling to, and the ministry on the ground. This is a great opportunity to involve small groups and those who are unable to go on the trip.
One of the most effective, proven methods to raise individual support is to write a letter or email for distribution to family, friends, and co-workers. Potential contributors are happy to have the opportunity to invest in someone they know personally. It is suggested that each team member send support letters to 40-50 people. In general, the more letters you send, the more funds will be raised. The body of the letter can be the same for each letter sent out, but it will seem more personal to your potential supporters if you address them by name, add a personal statement to the beginning or end of the letter, and sign your name by hand.
Support letters should be no more than 2 pages and should include the following information:
- Why the team member feels led to participate in missions and this trip in particular. (Matthew 28:19-20)
- Information about where you’re going and when.
- Information about who you’re going with (Trinity Baptist) and the Field Partner you’re going to serve with.
- Description of what you’re going to do and who you’ll be serving.
- The total cost of the trip and when the money is due (the first financial deadline).
- How the reader can be involved (through prayer, giving, etc.).
- A few things you want them to pray for regarding the trip.
- You MUST include the statement below in your letter requesting financial support for any Brook Hills approved trips:
"Please make checks payable to Trinity Baptist Church. The memo line on your check should include, “appealed by (team member’s name, trip location and date).” Please mail the check directly to me at (include your address here). Your check will provide TBC with all necessary information for them to send you a receipt for your tax records after the end of the year. They request that you send all donations by, (insert date, 90 days prior to departure of the trip). TBC is registered with the IRS as a 501 (c) (3) non-profit organization. Donors will receive receipts for their gifts with the understanding that the disbursement of those gifts lies completely at the discretion of TBC and that the gifts are non-refundable and non-transferable, per IRS regulations. Gifts may be tax deductible; please consult a tax advisor.”?
Once you receive checks:
- Double check that the checks were filled out correctly per the requirements listed above.
- Turn them into Chris, put them in the offering in the TBC Welcome center on Sunday mornings, drop them off to Chris during business hours Mon-Fri, or mail them to:
Trinity Baptist Church
Attn: Chris H.
801 N. Peters Ave.
Norman, OK 73069
- Any checks filled out incorrectly and turned in will be returned.
- Make sure to send a Thank You note to your prayer and financial supporters. Also, after you return from the trip, make sure you give them details about all that God did on the trip!
2. Crowdfunding Sites
Go Fund Me is a popular one, although there are fees involved that will be taken out of the total amount of money raised. Razoo is another option that’s free. Note: Giving through these sites is not tax deductible. If your donors want their gift to be tax deductible, they will need to write a check to Trinity Baptist Church with the specific details given in the link above under Support Letters instead of giving through a crowd funding site.
Keep Security in Mind!
If you use a crowd funding site to raise money for a TBC mission trip and your trip is to a location with moderate or high security risk, DO NOT include details of your trip on the page that would jeopardize security for you, your team, or the partners you’re going to work with! That means...
- DO NOT include specific country.
- Avoid words like "mission trip", "church", "Trinity Baptist Church," etc.
- Keep information on the site vague. You can give details to friends and family by other means NOT attached to this site.
- TURN OFF the option for “Visitor Comments” so that those who donate don’t make a comment on the page like “Praying for your mission trip!” that unintentionally jeopardizes the security of you or others.
- Consider turning OFF the “Daily Facebook Post” feature. GoFundMe will automatically post to your Facebook timeline everyday, reminding friends to visit your campaign unless you turn that feature off. If you want to allow that, please make sure your Facebook privacy settings are set to Friends only
- For extra security, you can also turn off the “Display on GoFundMe” so that your page is only visible to those you give the link to and not anyone who gets on the GoFundMe website or app.
If you don’t know what security level your trip is, ask your Team Leader.
3. Sell Items or Services
You can do this individually or with your team.
- Easily create and sell T-shirts from sites like Fund the Nations, Bonfire Funds and Booster where you can take orders so you don’t have to pay for the shirts out of your own pocket up front. Some of these sites will even ship directly to the buyer for you instead of you having to ship them.
- Have a yard sale or sell things on sites like Ebay, Facebook Marketplace or Craigslist.
- Sell your time and services! You can mow grass, rake leaves, clean houses, babysit, run errands, do odd jobs around the house (like paint), pet sit, or wrap gifts during the holidays, among many other things. If you can get a couple friends to help you, you can even offer a Parent’s Night Out and babysit a group of kids for the evening to raise more money in one night.
- Make and sell something like baked goods, crafts, other types of food, jewelry, etc. If you need more ideas on this, let us know!